Monitoring Employees

Kahea Luces

Friday May 21, 2010

Monitoring Employees on Networks
The benefits of email in an organization are that it creates better client communications, improves productivity of employees by making communications quicker and easier, clearer, and prevents a loss of revenue for an organization by less spending on conventional mailing products and time used by employees to send mail. An organization might want to limit how an employees uses email during work hours to prevent lawsuits from someone outside the company and by not using emailing for personal use during business hours would bring up better productivity from the employee and no loss of revenue due to the personal time used by the employee to use email. Another disadvantage of using personal e-mail at work is that a company must retain all of its e-mail correspondence for a certain period of time or pay heavy fines. An emails path, after it leaves an organization, is usually meant to go to a certain person or persons, but can end up spread throughout the Internet by hackers.

Instant messaging (IM) is most useful to a company because it offers real-time communication capabilities. It is also free, which saves the company money in communication costs. Another great advantage of instant message is it helps with grabbing the attention of users faster, it enables desktop sharing, and it helps with reducing email traffic. Instant messaging is a useful tool but, like e-mail, employees will use this tool for personal communications as well. It can also let confidential company information be released. IM’s open up unsecured channels for hackers and viruses to gain access to important information or even corrupt the pc altogether. Lastly, because the IM tools tend to operate below the acceptable levels of information security measures, it tends to expose an organization to regulatory compliance breach.

The benefits of web pages and search engines are that an organization can put