Preparing to Teach in the Lifelong Learning Sector

Preparing to Teach in the Lifelong Learning Sector Level 4

Assignment 6

Justify the need for keeping records and describe the types of records you would maintain. Recommended word count:   400-600 words.

Various records are kept in an institution such as South Essex College and for a number of reasons. Before examining what these are it may be useful to understand why these exist. The primary reason will be as evidence. This could be if there is any comeback or issues further down the line; but it could also be: to monitor progress and promote learning, for accountability purposes, for strategic planning and because we are human and forget things.

Broadly speaking records kept will fall into the following categories:

    • Student personal details/learner information

    • Student attainment and progress

    • Awarding body requirements

    • Student Behaviour

    • Employer or university requirements

A common requirement and necessity of all records are that they are authentic, reliable and usable. The BS ISO 15489 defines reliability as ‘ one whose content can be trusted as a full and accurate representation....’

Firstly there are records on student personal information. This will include everything from name and address to next of kin, any illnesses or medical conditions, any other social issues which may affect learning and exam results. It is imperative these are accessible e.g. in a case of emergency to be able to contact the next of kin or take the appropriate action to ensure the students well-being is addressed. If a student is unwell and is under 18 and therefore in ‘loci parentis’ there is a need to contact the parents before allowing the student to go off home on their own and so parent contact numbers are important. Of course it is key that such information is kept up to date otherwise not only is it useless but could be potentially damaging if different actions should be taken e.g. in the case of medical illness.   For...