Record Keeping

Level 4 Theory Assessment – Task 6
Justify the needs for keeping records and describe the types of records you would maintain.
It is essential to keep records, as Ann Gravells   states ‘You need to keep records of how your learners are progressing’.   It is a legal requirement to keep records, to provide both proof and accountability of the training / lesson.   By keeping records, a teacher can demonstrate quality assurance, in accordance with the College City and Guilds requirements. There is a   good deal of paper work, which best practice dictates should be completed regularly, allowing both the teacher and   other departments of the college to review it where required. Linda Wilson (2009) emphasises the importance of records in aiding other departments, ‘However time-consuming the paperwork is, it must be completed regularly and accurately. Other departments in the organisation will be relying on you to do this in a timely manner. They will also use these records to inform their workloads, claim funding, ensure examination entries are made at the correct time and allocate appropriate support for learners. Records also need o be created and retained for legal reasons (demonstrating proof and accountability), and an efficient, transparent vehicle for external (or internal) audit.

There are many different types of record form. Here are some examples of records with a brief description of their use, which I feel would be very useful in my role teaching Hairdressing; Enrolment forms (gathers information about specific learning needs), Personal details sheets (documenting phone number, address etc) Initial assessment form, Exam entry tests (for awarding body registration), Referral form (to ensure the course is suitable for the student at their particular development stage), Tracking sheet (to keep track of learners progress), Progress sheets (track the progress of the group/class), Register (this is a required legal document), Review records (reviewing learner...