Explain How the Processes Used by Own Work Comply with Legislation That Covers Data Protection Information Handling and Sharing.

Criteria 1.5
Explain how the processes used by own work comply with legislation that covers data protection information handling and sharing.  
In my work setting all staff are made aware of the Confidentiality Policy which covers Data Protection, information handling and sharing. The policy complies with the Data protection Act of 1998 and its 8 principles and the 7 golden rules of information sharing. The policy is gone through in depth with new staff and then signed that they are aware of the rules and procedures, each member of staff is then given an up to date copy of the policy at the start of every academic year.
Within the policy it states that information held about children should be held for a specific purpose, be adequate and kept for no longer than necessary, be processed in accordance with rights of the data subject, and be subject to appropriate security measures.
All personal information about children, including social services records should be regarded as confidential. It should be clearly understood by those who have access to it, and whether those concerned have access to all, or only some of the information. Practitioners will not discuss individual children with people other than the parents of that child, information given by parents to practitioners will not be passed on to third parties, unless they have obtained parental consent. Should there be a child protection matter concerning the parent then the Data Protection Act allows an allegation without consent in public interest, for example to apprehend or prosecute an offender.
School only collects information that is used for a specific purpose, i.e. the children’s address and parent/career contact information. School also holds files containing staff details and training courses attended etc., which are either kept electronically with a password protection or filed away and kept locked. All other files should be out of sight of any unauthorised persons at all times e.g....