Business to Business

Business-to-Business Messages

COMM 470


Business-to-Business Messages
Writing business-to-business messages is difficult.   Finding the correct wording, formatting, and ensuring the reader receives the message the way it was intended can be an interesting task.   This paper will analyze three business-to-business messages and provide techniques to assist preparing memos and messages.   Then in conclusion the paper will provide an example of a business message asking to create a new business relationship and how to reject another company‚Äôs offer.  
Types of Business Messages
There are four types of business messages: memos, E-mails, reports, and policy updates.   Memos are generated to info multiple staff of important information, for example when a department training is held and the schedule it will follow.   Memos are organized to provide the target audience, who sent it, the date it was generated, and the subject it will cover.   E-mails continue the same format as memos, which aids in transferring information as the receiver is educated in where to collect important data.   Formatting business documents using this format allows the reader to understand who is the intended audience, who wrote the message, the date the message was written, and why the message was sent out.   Utilizing this information the reader can decide if the message is valid to read or if they can disregard the paper.   Reports and policy updates are important business messages as well, except they are written similar to informative books created by the company.   Typically these documents transfer information but omit the headers composed of reader, sender, date, and subject.
Purpose of Business Messages
Companies create business messages to generate a record of the information sent.   This allows the company to reference who created the information, when the information was released, and why the information was deemed important.   Business messages can be sent to multiple readers,...